When four becomes one: things to consider when merging complex systems together, ECHA case study
In our modern world, the ubiquity of chemicals in our surroundings often goes unnoticed. From industrial processes to household items, the sheer volume of chemical substances has surged, necessitating a robust regulatory framework for their evaluation and approval.
The efficiency of submission systems in handling those processes becomes crucial. A well-performing system not only ensures the safety of these substances but also holds significant benefits for both the environment and humanity.
Fast paced technological development and digital transformation demand flexibility and constant readiness to change even from the biggest and most stable enterprises. Things that worked so well just yesterday will seem outdated tomorrow and keeping up with the pace is quite a challenge.
ECHA 4 Submission Tools
This was exactly the case of ECHA (European Chemicals Agency) that decided to undergo quite drastic change and merge their existing submission systems into a new single one.
Trinidad Wiseman assisted them in a very first steps of the way, conducting necessary evaluations, research and educational activities to facilitate a better vision of the upcoming changes.
ECHA is a European Union agency that focuses on the safe use of chemicals. It implements the EU's chemicals legislations to offer safety for human health, the environment and innovation in Europe.
Currently, ECHA manages 4 different submission platforms, each covers a certain EU legislation:
- REACH-IT (manages REACH and CLP regulations, allows to securely submit, process and manage data and dossiers);
- R4BP3 (submissions related to the Biocidal products regulation);
- ePIC (PIC submissions, export outside the EU);
- ECHA Submission portal (online way to centrally manage notifications for hazardous mixtures).
Each of those systems is very specific, has its own user interface, terminology and level of complexness. It is also very important to manage each submission in a correct way because the stakes of making a mistake during submission process are often too high and may result in fines, process delays and rejections.
And four systems are not a limit – there is always a possibility of EU issuing new legislation that will require developing yet another digital submission tool in ECHA’s portfolio.
